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Parliamentary Procedure - questions and advice

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May 20, 2013
1. RE:Quorum Question Marie Herman
2. RE:Quorum Question Patti Speer
May 18, 2013
3. RE:Quorum Question C. Joyce Hawkins
4. RE:First Timers Orientation Nora Onishi
May 17, 2013
5. RE:Quorum Question Patti Speer
6. RE:Quorum Question Rose Staples
7. Quorum Question Patti Speer
8. RE:First Timers Orientation C. Joyce Hawkins
9. RE:First Timers Orientation Nora Onishi
10. RE:First Timers Orientation Sharon Taylor


1.
 RE:Quorum Question
From: Marie Herman
To: Parliamentary Procedure - questions and advice
Posted: May 20, 2013 4:19 PM
Subject: RE:Quorum Question
Message:
Patti, exactly as Joyce indicated (of course! She's such a parliamentary guru!), but just a reminder that parliamentary rules are different for conventions / mass assemblies than standard meetings.

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Marie Herman CAP-OM
2012-2013 President, Illinois Division
Two Rivers Chapter, Naperville, IL


(MOE 2008-2012)
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2.
 RE:Quorum Question
From: Patti Speer
To: Parliamentary Procedure - questions and advice
Posted: May 20, 2013 12:37 PM
Subject: RE:Quorum Question
Message:
Thank you for providing this information.  I will need to dig through my bins to find where I put my Robert's Rule!  I typically have it with me at work but after the move I haven't located everything yet...


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Patti Speer
Executive Assistant to the President
Las Vegas Metro Chamber of Commerce
Las Vegas, NV



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3.
 RE:Quorum Question
From: C. Joyce Hawkins
To: Parliamentary Procedure - questions and advice
Posted: May 18, 2013 3:24 PM
Subject: RE:Quorum Question
Message:
Patti,

RONR 11th Edition, page 349, second paragraph.

"When the chair has called a meeting to order after finding that a quorum is present, the continued presence of a quorum is presumed unless the chair or a member notices that a quorum is no longer present. If the chair notices the absence of a quorum, it is his duty to declare the fact, at least before taking any vote or stating the question on any new motion--which he can no longer do except in connection with the permissible proceedings related to the absence of a quorum, as explained above."

There's more the the section entitled "Manner of Enforcing the Quorum Requirement."

There are some exceptions regarding vital business that must be acted on if a quorum is not present but that's a different part of the book.

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C. Joyce Hawkins CAP-OM

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4.
 RE:First Timers Orientation
From: Nora Onishi
To: Parliamentary Procedure - questions and advice
Posted: May 18, 2013 6:05 AM
Subject: RE:First Timers Orientation
Message:
Thank you for your input and great ideas! I would imagine that attendees
had no problem remembering the details from such fun and creative 
presentations. We'll have to look into trying something list this for next
year.
Aloha and best regards,
~nora
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Nora Onishi, CAP
Hawaii Chapter, Hawaii Division
Executive Assistant - Legal Affairs/Operations
Hawaiian Airlines, Inc. - Honolulu, Hawaii
Member of Excellence: 2008-2009; 2009-2010; 2010-2011

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5.
 RE:Quorum Question
From: Patti Speer
To: Parliamentary Procedure - questions and advice
Posted: May 17, 2013 5:38 PM
Subject: RE:Quorum Question
Message:
Rose,
I felt that would be true, but then I was thinking about EFAM.  Credentials reports on delegates who have registered, but there is no guarantee they attend the business session.  So hypothetically, if a majority of the delegates "skipped" the business session, then we would not be able to conduct the business? 

And yes, I recommended to the chairman that the more important items be moved to the top of the agenda.

thanks for your input.

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Patti Speer
Executive Assistant to the President
Las Vegas Metro Chamber of Commerce
Las Vegas, NV



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6.
 RE:Quorum Question
From: Rose Staples
To: Parliamentary Procedure - questions and advice
Posted: May 17, 2013 5:15 PM
Subject: RE:Quorum Question
Message:
There is a section in Roberts Rules of Order which specifically addresses the topic of a Quorum--and the implication in the wording is that the number of people set by your bylaws as your quorum then needs to be present AT THE TIME the business is being conducted. 

The remedy is to consider changing to a lower quorum (i.e. 1/4 rather than 1/2), having shorter more frequent meetings so that people will stay for the full meeting, or discussing the more critical items at the beginning of your meeting before people start to drift away.      

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Rose Staples, CAP-OM
Executive Assistant
HDR Engineering, Inc.
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7.
 Quorum Question
From: Patti Speer
To: Parliamentary Procedure - questions and advice
Posted: May 17, 2013 4:47 PM
Subject: Quorum Question
Message:
A quorum question came up today that I was pretty sure I knew the answer to, but then wasn't 100% sure.  We have a committee that currently has 20 members, so 11 is needed for a quorum.  Often we have a quorum when the meeting is called to order, but during the meeting we drop to below 11.  Since we had a quorum when the meeting was called to order (or roll was called), is the committee still considered to be in compliance and can continue with business and motions? 

If the answer is no, can you point me to the section in Robert's Rules that speaks to that issue?

Thank you for your help!


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Patti Speer
Executive Assistant to the President
Las Vegas Metro Chamber of Commerce
Las Vegas, NV



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8.
 RE:First Timers Orientation
From: C. Joyce Hawkins
To: Parliamentary Procedure - questions and advice
Posted: May 17, 2013 2:17 PM
Subject: RE:First Timers Orientation
Message:
Our division is a little crazy and I guess I take credit for that. When we started doing First Timer sessions at our annual meeting I was asked to create the first one. I had never attended one at international because I was a "many timer" before they started those sessions. I did ask members who attended what was covered.

Our very first session was a panel of M&M characters (our theme that year was Missouri in Motion) and I served as moderator. The division officers were dressed as the M&M characters (four officers) and each had a specific area of the meeting to cover. At that time we also included information about the offices but dropped that a few years ago as our members should have received that information elsewhere and wasn't really a part of the annual meeting.

The tradition was apparently set and each year it is a skit of some sort. I've participated in a few and written two. The last one I created was a few years ago and it was "First's Adventure in Missouriland" and involved the "Alice In Wonderland" characters.

I have not attended any recent ones but I believe last year's theme had something to do with a patriotic theme. I've seen pictures which included Uncle Sam and the Statue of Liberty.

My only suggestion is you make it interesting and cover the events taking place during the weekend. We all tend to have our eyes glaze over when we look at too many PowerPoint slides, not that they can't be fun.

I'm the one with the wacky ideas and I always look for fun ways to share information.

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C. Joyce Hawkins CAP-OM

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9.
 RE:First Timers Orientation
From: Nora Onishi
To: Parliamentary Procedure - questions and advice
Posted: May 17, 2013 9:43 AM
Subject: RE:First Timers Orientation
Message:
Thank you very much, Sharon! I did receive your document and can't tell you how much I appreciate your sharing it with me. It will certainly help me to put together a presentation for Saturday morning. 
Mahalo and warmest aloha,
~nora

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Nora Onishi, CAP
Hawaii Chapter, Hawaii Division
Executive Assistant - Legal Affairs/Operations
Hawaiian Airlines, Inc. - Honolulu, Hawaii
Member of Excellence: 2008-2009; 2009-2010; 2010-2011

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10.
 RE:First Timers Orientation
From: Sharon Taylor
To: Parliamentary Procedure - questions and advice
Posted: May 17, 2013 7:09 AM
Subject: RE:First Timers Orientation
Message:
Good morning Nora.

I sent a document to your personal email account.

It does include delegate information. Let me know if you have any questions.

Best wishes for a wonderful annual meeting.

Sharon

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Sharon Taylor, CAP
2010-2011 Kansas Division President

Project Coordinator

Kansas University Hospital Authority

Mission, KS



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